The typical corporate email user sends and receives about 105
email messages per day. So, today we’re going to give a great tip to help
organize your inbox: categorize by color-coding!
Categorizing your inbox may take a few different forms,
depending on the email provider you use. We’ll focus on Microsoft Outlook since
that is the most popular email provider for the corporate user but we’ve
provided some links at the end of this post to help organize your inbox if you
use Gmail, Hotmail or Yahoo!.
Assigning a color category to your email messages will allow
you to easily identify and organize emails. Additionally, the color categories
you create are available for other items in Outlook such as notes, contacts and
appointments. To define your categories, click on the ‘Categories’ button next
to ‘Forward’ and then click on ‘All Categories’. From here you can name the
category associated with the colors you wish to use.
Once your color-coded categories are defined, you are ready
to assign categories to your Outlook items. Just right-click on the email
message, task or calendar item and then click on ‘Categorize’ and select a
category. You’ll see small colored-box show up on the message or task and the
item will completely change colors in the calendar.
One of the great features is that you can sort items by
category. So, if you want to see the emails just related to wholesaling, it’s
just a few clicks away. Additionally, items in your Outlook may be assigned to
more than one category. For example, an email message may be assigned to the
categories Supplies, Wholesale and Marketing.
Once you begin color-coding your emails, you’ll wonder how
you lived without this great tip! If you have other tips and ideas for
organizing emails, please share them in the comments below!
Looking to organize emails in Hotmail, Yahoo! or Gmail?
Check out these links!
